What is Business Process Tracking Software?

Managing business processes is an action that contains great difficulties for many businesses. Many business owners and managers say that managing business processes is very costly. This is where business process tracking software comes into play. This software provides you with great convenience to manage your business, no matter the size of your business.

With business process tracking software, you can organizationally manage all the business processes of your business. Thanks to this system, the working system of your business becomes more efficient and more effective. With this software, you can see every detail of your organization, organize it, and make the necessary analyzes to make arrangements for the operation.

In a business, each department has a different task and its own dynamics. However, it can be difficult for managers and business owners to master all departments. With business process tracking software, you can see, manage, and analyze all processes on a single platform.

You can examine how business processes work on the system, immediately determine the problems in the system, take the necessary precautions immediately for the existing problems, and easily monitor the entire workflow.

Thanks to the data you obtain through the software, you can design your business processes, make the necessary models, execute your business processes, monitor the work performed, and make the necessary optimizations instantly. You can easily coordinate the behavior of data, systems, personnel, and objects through the system.

Thanks to business process tracking software, you can automate your business process and minimize your business's operational costs.

Why is Business Process Tracking Software Necessary?

In a business, if the business processes are not organized and systematic, there will be a mess. In this process, each person gets involved in the process individually and looks at the business processes only from their own perspective. In this case, they do their part and step aside.

A poorly managed and unoptimized operation can cause great damage to your business.

When you do not have business process tracking software, you may experience the following problems;

• You have to spend a lot of time to monitor, plan, see mistakes and follow the working system in your business. In this case, it becomes impossible for you to master the entire business process.
• In a business, if the operation is not organized and the management network is weak, the number of mistakes increases from the lowest level to the top. Mistakes made in business processes can cause great damage to your business.
• When problems are detected by business owners, personnel usually blame each other. This leads to a situation where it is impossible to get out of the situation. In this case, you may have difficulty finding a qualified solution.
• There is a lack of data about business processes in your business. It is very difficult to keep all the data about different departments recorded without business process tracking software.
• If business process management is not done effectively in a business and there is a management gap, the motivation, efficiency and morale of the employees are also low.

With business process tracking software, you can improve your business processes and ensure that all the details in your operations work in the best way. The Kumsal Ajans team can develop business tracking software specifically for the needs of your business and operation.

What are the Types of Business Process Tracking Software?

Business process tracking software can be classified according to the purpose they serve. You can purchase the software you want according to the needs of your business and easily manage your business processes.

The types of business process tracking software are as follows;

1. System-Centered Business Process Tracking Software

This software can manage all processes connected to your business's existing business systems without human intervention. System-centered business process tracking software offers comprehensive integration and API access with which you can create your business efficiency quickly and efficiently. Online banking systems are the most accurate example of this software.

2. Human-Centered Business Process Tracking Software

Human-centered business process tracking software is software that is supported by automation functions created by taking people into consideration. In other words, it is carried out by people and this process is only supported by automation systems. The software usually works with approvals made by the personnel. It also includes the tasks performed by the personnel. They are preferred in areas such as providing customer services, examining customer complaints, the business's hiring process, conducting e-commerce activities, and submitting expense reports.

3. Document-Centered Business Process Tracking Software

Document-centered business process tracking software is software in which a document is included in your business processes. In these systems, the authorized person performs operations such as directing, formatting, verifying, and signing the document. They are usually software that is included in business processes for the management staff.

You can also purchase software that brings together all the types of business process tracking software suitable for your business's demands and needs.

Benefits of Business Process Tracking Software

Business process tracking software helps you in the transition to your business's digital transformation policies and in realizing your bigger corporate goals.

The advantages of business process tracking software can be listed as follows;

You Can Easily Adapt to Changes: You may have to change and optimize your business processes. You can easily adapt to the changes you make due to the future of your business, goals, and adapting to market conditions with business process tracking software. This software gives you the chance to adapt to the change in the process of changing, reusing, and customizing the workflow.

You Can Reduce Your Costs and Increase Your Revenues: The most important purpose of business process tracking is to minimize management costs. With business process tracking software, you can reduce the costs of your business. You can make more sales and earn more revenue by providing faster access to products and services. You can monitor your resources, reduce your costs, and earn more revenue.

You Can Get High Efficiency in Business Processes: Thanks to business process tracking software, you can easily make end-to-end improvements. By reaching the right information, you can instantly monitor the delays caused by personnel in business processes and make the necessary interventions. In this way, you can get higher efficiency in your business processes.

You Can Transparently Audit Performances: With business process tracking software, you can monitor important performance metrics in real time. In this way, you can transparently audit the performances. Transparent auditing gives you a better management skill while you can monitor the results better and change the business processes to be more efficient.

You Secure Your Business Legally: With a comprehensive business process tracking software, you can stay up-to-date legally and secure your business legally. The software documents all procedures in compliance with the laws and offers you effective results in terms of security.

Your Information is Stored Securely: Private information and resources belonging to your personnel are stored securely in the software. In this way, your data is secured against misuse of company resources, loss of data and private information, and theft.

In Which Situations is Business Process Tracking Software Functional?

Business process tracking software will be functional for your business in the following situations;

• In dynamic processes that require customer information management and changes in compliance with regulations after changes in finance and privacy laws
• In complex business processes that require regulation and coordination among these communities while managing more than one business unit, department, and workgroup
• In critical processes that provide a direct improvement of important performance metrics
• In business processes that require numerous old applications to be completed
• In business processes that have exceptions and are performed manually or require quick returns, business process tracking software will be functional.

As Kumsal Ajans, we develop business process tracking software suitable for your business goals and needs.